JOB OFFERS FOR STUDENTS
Searching for a job in Montreal?
This digital job board presents job offers for our students, which are posted by external employers. All job offers either pertain to a program offered at TAV College or are offered by a non-profit or government agency. Each offer should be reviewed by the student, and they should proceed with caution. For any questions or issues, please contact communications@tav.ca.
Current opportunities
Administrative Assistant
Company Name: Agence Ometz
Email: Hr@ometz.ca
Website: https://www.ometz.ca/
Address: 5151 cote saint catherine
First Name: Judith
Last Name: Wasserlauf
Job Title: Administrative Assistant
Job Type: Contract
Job Category: Accounting and Office System
Work Location: Hybrid
Application Link: Hr@ometz.ca
Job Description: JOB SUMMARY
We are looking for an exceptional Administrative Assistant who thrives in a dynamic environment and can manage high-level administrative functions with professionalism and discretion.
The ideal candidate will be a strategic partner who can anticipate needs, coordinate board activities, and handle confidential matters with the utmost integrity.
RESPONSIBILITIES
• Coordinate all Board of Directors meetings, including scheduling, agenda preparation, and materials distribution
• Prepare comprehensive board packages and ensure timely delivery to board members
• Attend board meetings, take detailed minutes, and manage follow-up action items
• Maintain board records, resolutions, and compliance documentation
• Liaise with board members and committee chairs on behalf of the CEO
• Serve as a key point of contact for internal and external stakeholders
• Coordinate meetings, events, and logistics
• Maintain filing systems, databases, and organizational records
• Provide administrative support to senior management team
REQUIREMENTS
• 3-5 years of administrative experience, preferably supporting C-suite executives or boards
• Experience in the non-profit sector or working with volunteer boards
• Exceptional organizational skills with proven ability to manage multiple priorities
• Outstanding written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and commitment to accuracy
• Ability to work independently and anticipate needs proactively
• Fluently bilingual with the ability to compose and edit correspondences, provide, interpret and present detailed information, and deal with complex situations in both English and French. We require English communication as many of our clients, lay leaders, and community members are English speaking.
• Project management experience
• Bachelor’s degree or equivalent experience
• Knowledge of the Montreal Jewish Community, an asset